Editing and proofreading

Many people don’t know the difference between editing and proofreading, as they tend to use both functions interchangeably. However, editing and proofreading don’t mean the same thing. Editing improves the quality of your writing by enhancing the flow, design, clarity, and structure of the essay. On the other hand, proofreading involves correcting grammatical, spelling, and punctuation errors.

The process of editing and proofreading is necessary before handing in your work since it improves its quality, readability, and increases its chances of success. If you need to have your essay or article edited and revised, seek professional help from the unemployed professors. Skilled and expert writers will dedicate their attention to revise, polish, and offer helpful recommendations that will help improve the quality of your essay.

To better understand the meaning and functions of editing and proofreading, below is an elaboration of both their purpose and functions;


Proofreading is essential in checking all spelling, grammatical, and punctuation errors. Proofreading is also used in correcting inconsistent terminology, formatting, and referencing in an article or essay. Proofreading does not involve in-depth changes but deals with minor changes that do not include fact-checking. A proofreader takes proofreading as the last step to revise a document or manuscript to ensure the formatting, page numbers, headers, fonts, etc. before handing out the final report.

Before you hand in a document for proofreading, it should have been edited already. The contents should be well-organized, clearly written, and understandable. Proofreading will then find all errors that may have been skipped or introduced during the editing process. Proofreading will ensure your document is free from all writing errors, including formatting and typographical errors. Proofreading provides you with an opportunity to recognize consistent mistakes and help you avoid them in the future.

Guidelines for effective proofreading

  • Edit your document first

Before proofreading, make sure to edit your paper first to ensure, minor errors do not appear after revision and editing. It’s best to proofread the final article once you finish editing the whole document.

  • Take a break from your writing.

It may be challenging to notice errors when you have spent a considerable amount of time writing and re-reading your work. Take a break and proofread your document when your mind is fresh and not too familiar with it.

  • Use a spelling checker

It’s essential to run a spelling-checker to get rid of spelling and grammatical errors. However, it’s necessary to check out all the words carefully since a spelling-checker won’t catch all the errors

  • Read your work out loud

By carefully listening and paying attention when reading your work, you will be able to hear phrases that you did not notice.

  • Proofread again

Revising and proofreading your work once is not enough. You need to proofread your work a few more times to eliminate the errors you may have missed.


Editing improves the overall quality of a document by ensuring your writing is well organized, clear, concise, relevant, and compelling. Editing involves deleting, adding, re-arranging information to ensure it’s meaningful, and the overall structure of the document is correct. Editing makes extensive adjustments that ensure you have used appropriate words or phrases to relay your work with clarity and effectiveness.

Another process of editing involves making sure you have used the best writing style and a compelling viewpoint that will draw the reader’s attention.  Additionally, editing will help remove unnecessary or wordy sentences and improve the general structure of the essay. Therefore, the primary function of editing is to ensure the ideas, thoughts, and viewpoints of the writer are conveyed in the best way possible. The best way to revise a document is to edit before proofreading since errors may be introduced in the editing process.

Guidelines for effective editing

  • Take a break after writing

It’s difficult to edit a document or essay immediately after writing since the paper will be too familiar and attached to notice or skip errors. A fresher look will enable you to see a mistake you may have easily skipped earlier.

  • Change and read your work in a new format.

Changing the format of your document such as; different font, color, and size. Formatting your paper in another way will allow you to view your work from a different perspective, which makes you more critical.

  • Read your essay out loud.

Reading out loud will enable you to listen and identify incomplete phrases, poorly constructed sentences, and to identify wordy or very long sentences.

  • Remove uncertain language

When editing, identify, and get rid of uncertain language that may make you seem unsure of what you are writing. Use a reliable and authoritative style that emphasizes your work. An Authoritative style will make your work sound credible and reliable.

  • Avoid redundant words and phrases.

Redundant words are unnecessary since it repeats the meaning of the other word. Redundant words tent to make your sentences too lengthy or wordy in the process leaving your readers bored, frustrated, and disinterested in your work.

Another person must go through your work to check for errors and give their views. You can seek professional editing and proofreading services from unemployed professors.